Lessons From a Poor Service Encounter (and 10 Elements of Great Customer Service)

Customer service

Are you currently working? Who do you serve in your job, be it internal customers (other departments in your company) or external customers (shoppers, diners, patrons, clients, distributors, buyers)? How would you rate the level of service you provide to these people?

Poor Customer Service: An Incident

Two weeks ago, I was out shopping for video production equipment (for The Celes Show  - I want to make sure I have the tools in place to make the show as good as possible, right from the start). I decided to check by Sim Lim Square, a local electronics and IT equipment mall.

(Funan IT Mall is another local mall that’s known for its assortment of electronic stores, but I had already visited it a few days ago, so Sim Lim Square it was.)

At the Mall

Once I reached the mall, I started the usual shopper routine – which included checking out the available products on sale, educating myself on the product differences, and inquiring on the best deals at each store, so I could make the best purchase decision.

I had minimal knowledge on video recording and knew zilch about video equipment, so I wanted to educate myself first before purchasing anything. I was, however, very firm on getting a new camcorder (sooner than later), because I wanted to start work on The Celes Show right away. Not having a good camcorder was preventing me from moving forward in the project.

While I was browsing a shop at the second floor, one of the uncles in the store, whom I presume was the shop owner (or at the very least a co-owner), exemplified everything one should not do in customer service.

A Sales-Driven Approach

It was okay initially when I was outside the shop. He was very amiable and welcoming.

However, after entering the shop space, and 2-3 minutes into the conversation, I felt something was amiss. It was obvious from the way he was speaking that sales was his primary objective while my needs as a customer… not so much.

To begin with, he kept singing praises of his shop and his service, rather than attend to my needs as a customer. This was despite the fact that I had no enquiries about his shop and was only interested in learning about the products.

Then with each question I asked about a particular camcorder, he would jump right to the price and the discount/deal he was going to give – rather than show me the product, tell me about its features, and educate on the differences against other models. He kept pressing numbers on his calculator to show me his best price offer if I bought X from him, when I didn’t even know what it could do to begin with.

Call me wary, but it felt like he was expecting me to buy something right there and then. While I did want to get a new camcorder, I didn’t want to commit to a purchase, especially not when that was just the second store I walked into. I still had no idea what were the available camcorders in the market, what camcorder would best fit my needs, and what deals the other stores had.

Serving with Expectations

When I told him I was browsing and not necessarily buying yet (as a disclaimer so he wouldn’t attach expectations to serving me), a frown combed over his forehead.

He told me flat out that he was a businessman (what?), and indirectly suggested he was not going to serve me if I wasn’t intending to buy – since it would be wasting his time (which I would agree, if his business objective was narrowly defined to sales he could close in the next hour). He said I would get the same treatment in any other stores if I was just intending to browse, because “times are bad today and no one wants to spend their time on people who only want to browse”.

Voice of Negativity

Alarmed at his expectation that I had to buy something for him to serve me, I decided to keep the interaction short, lest he felt I was leading him on. I very politely told him I would check out other stores then, so as not to take up his time.

I thought he would be happy to have me go away, since I did tell him I could not commit to buying from him. But then he voiced his disapproval again.

He told me there was no point checking out other stores because his store had the largest, most complete collection of camcorders in the whole mall. He asked me what was the point of “browsing only” — “walking from store to store, touching the products, walking in circles in the mall” (quoting him in verbatim) — I would only be wasting my time. He said if I was “truly sincere about buying a camcorder”, he would help me. He rounded up his semi-outburst by saying “fine by him” if I was going to check out other shops, but the person who would lose out at the end of the day — or “the biggest loser”, in his words — would be me, because I would be going home empty-handed.

Deciding It Was Not for Me

After 10–15 minutes of back-and-forth, I decided it was pointless staying on in the shop. The uncle obviously couldn’t aid me in my shopping dilemma: not without me committing to a purchase from him first. I politely excused myself, first thanking him for his time, then saying I was going to check out other stores. I said I would definitely return later if I was still interested

As I turned my back to leave, I distinctly heard a loud slamming noise, made from the smacking of a pen onto a table surface. I continued to walk out, making a mental note that I wasn’t going to return to this shop ever again.

Lessons Learned From the Encounter

With every encounter, there are always lessons to be learned. This is no different:

  1. Successful sales start with having the customer’s needs in mind. The uncle didn’t try to understand my recording needs. He didn’t ask me anything about why I was looking for a camcorder or what functions I was looking for. All he was interested in was clinching the sale, which then made me skeptical about purchasing anything from him. Even if he indeed had the best price deals, even if his store had the largest selection of camcorders, I found it hard to trust any of his recommendations, because I didn’t know if they were made in consideration of my needs or his agenda.
  2. Less talking, more listening to what your customers want. Part of the reason why I was turned off by his service attitude was because he kept boasting about his shop and his array of products which were not even my concern. My only interest was to get a good camcorder that would satisfy my recording needs. If he had bothered to listen to the customer, he would have known that.
  3. Respect your customer as an individual – don’t talk down to him/her. I didn’t like how the uncle was using a mix of coercive and fear-based tactics to get me to (a) stay on in the shop (b) commit to a purchase. It’s a terrible way to build goodwill for sure.
  4. Good service should not be contingent upon a purchase. I didn’t like the idea I *had* to buy something at his shop when I didn’t even know what I was looking for. It felt coercive. The funny thing was, if the uncle had served me without expectations, I may well have bought my camcorder from him – Because it did seem like his shop had a large array of camcorders, and he did seem keen on giving me a good price, in his bid to close a sale. But I am more than happy to pay a higher price at a different shop if it means I get more service, respect, time, and space to make my purchase decision.
  5. Sometimes, it’s really not about the price. Having a competitive price is important, but beyond that, it’s about the overall value you can deliver – which includes the quality of service provided.

(Note I’m using “sales” as a collective term. If you’re a service provider, then the ”sales” in question is the engagement of your service.

How To Win Customers and Clients Over: 10 Elements of Great Customer Service

Excellent customer service

While retail immediately comes to mind as the platform where customer service is key, the fact is that customer service is key regardless of  the industries we are in, the jobs we do, or for business owners – the businesses we run.

Everything we do in our work is to serve someone. For those of you working in retail, customer service, restaurants or other frontline services, it would be the end consumer (who purchases your company’s products). For those of you working as freelancers, agents, contractors, vendors, coaches or consultants, it would be the client (who engages your services). For those of you working in corporations, your immediate customers would be the other departments in your company.

Given that, do you have a customer-centered approach in your job/business? Are you providing the best possible service to them? Would your consumers / clients / customers give you a top 10/10 rating if I were to ask them to rate your service?

In today’s guide, I’m going to share 10 elements of great customer service. For easy reference, I’ll be collectively referring to customers, clients and consumers as customers.

1. Have an A* attitude

Do you serve your customers with an A* attitude? Or do you service them like YOU are doing them a favor?

I recall a lousy service encounter while I was on Delta Airlines, flying from London to Detroit. It was my first time on Delta, and while many had warned me of their poor service, I kept an open mind on what to expect. At one point I tried to borrow a pen from the crew (to fill my immigration card). I pressed the button to call for an attendant – 10 minutes, but no response. So I pressed it again, same thing – no response even after 15 minutes. I don’t know, but it felt like they were intentionally ignoring passenger calls.

Anyway, after almost 30 minutes of waiting, I tried to flag down the air stewardesses instead. It took me several attempts before I was finally able to get one stewardess to attend to me. When I asked her if she had a pen that I could borrow, she said “Sorry honey, no” and strutted off, leaving me with my mouth hanging in shock.

Now I don’t know if this is the normal service standard for Delta (it would seem so based on the poor feedback from friends who took Delta before), but I thought it was very poor service, especially benchmarking against the likes of Singapore Airlines. I found it hard to believe there wasn’t one single pen in the entire aircraft – it felt more like the stewardess could not be bothered, which was probably true.

What makes up an A* attitude? Many qualities, but these are good basics to start with:

  • Courtesy – Being amiable, adhering to mannerisms, treating the customer with respect.
  • Positivity – Handling each request with a positive attitude wihout complaints; Not letting one’s emotions come into the way.q
  • Attentiveness – Being sensitive to the customer’s needs.
  • Willingness – Servicing the customer with eagerness and enthusiasm. Passion for the work he/she is doing.

Here’s a real life example illustrating the importance of an A* attitude. A few weeks ago, I posted a job on Elance, looking for a video editor for The Celes Show. Out of 7 candidates, I narrowed down to two contractors, Candidate A and Contractor B. Both charged about the same rate (A slightly higher), and A had a somewhat more impressive portfolio. But I went with B in the end because he was very positive, eager to deliver, and immediate in his responses. I figured if I was going to work with someone, I’d prefer it be someone whom I enjoy working with, provided the quality of work delivered was on par.

(Eventually after a trial project, I decided to handle the video editing myself so I would have full control over the output. But if I do outsource in the future, I would surely consider engaging Candidate B again.)

2. Understand the customers’ needs

Meeting with a client

Rather than jump straight into providing the product / service, take time to understand your customers’ needs first. This way, you can provide a product / service that best caters to their needs.

For example, back when I did 1-1 coaching, I would never start the sessions proper until I had a firm grasp of what the clients needed. They were paying good money for me to guide them so I wanted them to get the best value out of our time together.

So whenever a client first signed up, I would send them a mandatory list of questions to answer so I could understand what they were seeking coaching on. For the clients that signed on for a package of 8 sessions, I would throw in a 30-minute introduction session, at no cost, to get to know them better and to lay down the groundwork for the 2 months ahead.

Doing so helped me to better understand their needs so I could cater the sessions accordingly. As a result, my clients would get a lot of value from the sessions, even though each session was merely an hour long.

Another example is my training workshops (when I was still doing training in the past). My first step was always to know the audience I was going to speak to, their motivations for attending this workshop, and the help they needed. Only then would I design the workshop content. This way, the entire workshop was catered to the attendees. For the same reason, my workshops often received high ratings on the feedback forms. Many workshop participants would often sign up for my subsequent workshops, hence becoming repeat customers.

As a consumer, I gravitate toward businesses that understand my needs. For example, a few weeks ago I was shopping for clothes. In one of the stores I went to, the assisant tried to understand the occasion I was buying the clothes for first, before giving recommendations – rather than shove items in my face which some retail assistants have a knack for doing. As a result, I have been frequenting that particular store. Another example is when I went shopping for a new laptop last month. The store assistant whom I bought my laptop from did a great job in understanding my needs. I told him I was going to use my laptop for video editing work, and my budget, and he told me the specs that I should look at, and recommended me a laptop that met what I was looking for. After browsing a few shops, I eventually returned to purchase from that assistant, because he was the only one who was able to give me the best recommendation and the best deal.

How well do you understand your customers? Do you recommend the product and cater your service to match their needs? The more you understand your customers, the better you address their needs, the more satisfied they will be, and the more likely they will return in the future.

Here are some questions you should know the answers to. (Some may not be relevant depending on what you do):

  1. What are your customer’s needs? (Things which he/she absolutely must have – the non-negotiables)
  2. What are your customer’s wants? (Things which he/she wants but can do without – the nice-to-haves)
  3. What motivates him/her to get this product / service?
  4. What does your customer consider a top quality product / service?
  5. What does your customer want to achieve with your product / service?

3. Provide the product/service that best meets their needs (not yours)

The product / service you provide to them should be a match for the needs you uncovered in the second step. Process their requirements duly and provide the product / service that meets those needs. Don’t project your preferences onto your customer, unless it’s something you feel very strongly for, or unless the customer asks you for your opinion.

For example, if I have clearly specified that I want a pink camera, I will find it pretty annoying if the sales person keeps advising me to get a black one instead. When that happens (when the sales person advise me against my original criteria), I tend to get discouraged, confused, and end up not buying anything instead. I’ll then go to another shop where the assistant honors my needs accordingly, and buy what is recommended based on the criteria that I supplied.

4. Do not serve with expectations

The best service comes from within, when you serve without expecting anything in return, be it eventual purchase by the customer, or a (big) tip (if you’re in the service industry). Deliver your best service to everyone, and let the customer decide what he/she wants to do. Even if he/she does not purchase or tip you, it doesn’t mean your service wasn’t good – it could well be other reasons not related to your service at all.

5. Give them options

I think it’s always good to have options to pick from.

For example, I recently engaged a graphic designer to help me out with my manifestos. For each project, he would present two design proposals based on my specifications. Doing so made it easy for me to identify what I *didn’t* want and what I was looking for, vs. having only one option and wondering what other designs I could have gone with. Customers sometimes don’t know exactly what they want (beyond broad ideas), and by giving options, it helps them with the decision making process.

Or say, if I’m shopping for a digital camera or camcorder, where there are countless models in the market and I have no idea what’s good and what’s not, I would like the sales assistant to help me narrow down to 2-3 models based on my needs, after which I can then make my evaluation. This makes me feel like I’m in charge of the selection process, vs. having just one option, where I’m expected to either choose it or drop it.

Of course, I don’t think it’s necessary to provide options all the time. If the client is extremely clear on his/her needs, and you think this one product/service meets all he/she is looking for, then go ahead with your best proposal.

6. Promptness is a virtue

Being prompt

I really value businesses that provide prompt service. I think speed is of the essence in any business in today’s world, where time is a highly valued commodity. This includes retail, restaurant industry, delivery services, customer services, consulting work, and many more.

With my current host, Hostgator, one of the things I like about them is the immediacy they handle my queries. Every support ticket I send is always responded within 24 hours, usually within 10 hours or less (sometimes even 1-2 hours). It seems they have support staff available 24×7 to respond to the tickets. This is one of the reasons I have been with them for the past 1.5 years. For any issue at PE which doesn’t get resolved promptly, it costs me time (and money) that could be better invested into new projects. That snowballs into big losses in the long run.

(By the way, for anyone who would like to sign up for a hosting package with Hostgator, use coupon “pe25percentoff” (without quotes) to get 25% off any hosting package. It is a special affiliate coupon I’ve created for PE readers only. For disclosure, PE receives a small commission with every sale.)

With my VA (virtual assistant) team, I expect my requests to be promptly addressed too. A slow team slows down development of my projects, for every task I assign is tied with other tasks, and I don’t want to assign more work until the previous batch of work is completed. With a fast team, a lot more gets accomplished in a shorter amount of time. I don’t mind paying slightly more if that means getting better and faster output.

Prompt service also shows you value your customers, you prioritize their needs, and you respect their time. I have been to shops and restaurants where I don’t get served even after waiting for some time, even after asking to be served.

Case in point: A month ago I was shopping for LED lights (again for The Celes Show - I have indeed been making a lot of expenditures on equipment lately for the show!!). In one of the shops I entered, this shop keeper was busy chatting with some guy (not a customer), blatantly ignoring me for a good 10 minutes – all while I was standing right beside him, waiting to be attended with my enquiries.

When I finally tried to get his attention with a “Excuse me”, he ignored me – 5 times in a row – before he finally raised his palm to me, signaling he wasn’t going to serve me until he was done chatting. With these businesses, I never stay on there - I simply leave, because I know there are tons of businesses out there that offer better service, less wait time, and hence deserve my money.

So what does promptness entail?

  1. Attending to your customers quickly when they have a request
  2. Addressing their enquiries within a reasonable time frame
  3. Being sensitive to their needs (Checking on them from time to time, vs. having them flag you down for your attention)
  4. Not letting them wait beyond a reasonable wait period
  5. Following up promptly with correspondences

7. Be an expert in the product/service

It’s not going to work out if the staff is prompt, courteous, but can’t deliver the work in question. An example would be a sales assistant who has weak product knowledge, a graphic designer who has poor eye for design, a consultant with limited knowledge of the industry,  a customer support officer who doesn’t know the information at the back of his/her palm, a server who can’t give you any recommendations from the restaurant’s menu, and so on.

Great service, beyond having the right approach and attitude, also requires you to be well-versed in your work. After all, this is the core of your product/service offering – if you don’t have “cake”, doesn’t matter if you have the best “icing” in the world. Be sure to equip yourself with the best skills of the trade, get the best tools to deliver the best work, and update yourself of the latest developments in the industry.

8. Professionalism is crucial

How professionally do you handle your customers? Does your level of service falter depending on your mood? Do you let your personal agendas interfere with your work?

I think I can be quite the impatient customer at times, especially when something important is at stake. For example, PE has been going down quite often in the past few months, sometimes because of the site requirements exceeding the server resources, other times because of some server configuration issues. What I like is that the technical support team always follow up every ticket without fail, troubleshooting the issue step-by-step until the problem is resolved, vs. abandoning the ticket (I suppose they can’t do that, but I still appreciate their professional attitude).

Being professional requires you to be consistent in your quality of service, being respectful despite of the situation, to deliver your work in a timely manner regardless of circumstances, and to always deal with the issue at hand, not than the individual.

9. Ensure full customer satisfaction

Check if all needs have been addressed

Don’t assume all the customer’s needs are met just because you attended to his/her initial request. Check if he/she has any other things you can help with. Sometimes, he/she may well do – just that they remain unvoiced. This is especially so in Asia, where customers keep their concerns to themselves, unless asked.

Ask for feedback

 Exceptional service

Sometimes, what you think is great service may not be the case. The customer may have a totally different perception, and unless you ask him/her, you’ll never know. If you want to improve your service to the next level (and I believe all of us here at PE are passionate about betterment), getting feedback is essential.

Create a customer feedback survey, to be issued at the end of your service. If you are working with your customer on a project, it may serve you well to have a mid-term feedback session, where you gather feedback to improve the second half of the engagement. Include the following questions:

  1. On a scale of 1-10 (1 being the lowest, 10 being the highest), how satisfied are you with the service provided?
  2. Were we able to meet your needs? If no, why not?
  3. (If the customer purchased a product) Does the product meet your needs? If no, why not?
  4. What are the key things you like about the service?
  5. How can we serve you better in the future?
  6. Will you recommend us to others? Why or why not?

The feedback can be very revealing. In the early stages of my endeavors, be it when I started 1-1 coaching (I don’t do them anymore), conducted workshops, or started the online challenges, I have benefited tremendously from actively soliciting feedback from my clients/participants. By that, I mean actively giving feedback forms (with the questions above and more), requesting my clients/participants to fill them with their honest opinions, and proactively improving upon the feedback, vs. settling for status quo. Likewise, you can definitely benefit greatly from asking for customer feedback.

(Those with Be a Better Me in 30 Days Program - Read Day 17: Get Feedback From Others.)

10. See your relationships with customers as long term

The service does not end after the initial encounter. Neither does it end with the closing of the sale, the delivery of the product, nor the completion of the work. The first contact point with your customer is actually when your relationship with the customer starts.

Do you know that in many businesses, 20% of the customers make up of 80% of your revenue? (The 80/20 principle applies to many other things in life too – Read the 80/20 principle 3-part series) You have fought so hard to win over the customers you have – what you should do is to treasure them and provide them with even better service, not chunk them aside, thinking your work is complete.

If the customer was merely making an enquiry in the initial encounter, follow-up to see how they are doing with their purchase decision and if they need any more assistance. If they already purchased the product from you, follow up and check on their product usage experience. If it’s a service engagement and all work has been completed, check how your customer is doing post-engagement and if he/she needs anymore help from you.

Make an effort to follow-up every few months, or as frequent/less-frequent as necessary, to maintain the relationship with them. Your relationship with your customer is for life, or as long as you plan to run your business. And if your relationship with your customer evolves into a friendship, that would be a big bonus!

Concluding Note

I hope you found this guide on customer service useful. Apply them in handling your customers and let them be won over by your great service offering.

Of course, there will always be unreasonable customers, no matter what industry you are in. These are the 20% customers that cause 80% of your pain – and probably not the customers you want to have in your business. If you run your business, perhaps you want to consider dropping these customers – there are the other 80% customers who can benefit more from your time.

Get the manifesto version of this article: The Customer Service Manifesto

Image: Cashier, Customer service, Meeting, Clock, Rating

  • http://avene.org Glenn

    Celes, I remember visiting Sim Lim Square back in 2006. What a crazy place! I would imagine it would be difficult to find any truly respectable stores there. Upon arriving on each floor, there would be 5 or so people fighting to hand me a leaflet with all their latest specials. And there was a guy who came up to me as I was walking around there telling me “Sir, I have got the perfect camera for you”. I didn’t even visit his store! I told him already had a camera, but he still kept following me and still kept telling me the camera he had would be perfect for me. I then told him the camera I already had was perfect. He eventually gave up and stopped following me. I just couldn’t believe they would be that desperate for a sale.

    And just walking around the shopping center, there would be other shop keepers standing outside their stores. They would all see me and ask “Sir, do you want to buy a mobile phone? Do you want to buy a digital camera? Do you want to buy a camcorder? I can do you a good deal”. The overall impression I got of Sim Lim Square was that it was a mad house! By the time I’d finished browsing around, I was ready to leave asap :mrgreen:

    I remember visiting Funan IT mall too, and it was a lot better. The stores there were just like those in Australia. Nobody was trying to sell me anything I didn’t want, and it had a much more relaxed atmosphere. Their prices I think would have been a bit higher, but like you said, I would rather buy from a store with good service, rather than somewhere just offering a good deal with no knowledge of what they’re selling. There was a good computer bookstore there I bought a few books from.

    But great tips you’ve listed here Celes! I would expect this kind of service in any circumstance, and wouldn’t hesitate taking my business elsewhere if my needs weren’t met.

    • http://personalexcellence.co Celes

      Hey Glenn! You’re right in your observations about Funan and Sim Lim. In Sim Lim, it’s more guerrilla-style, where some shopkeepers use special deals and persuasive techniques to secure their customers. In Funan, it’s more professional and retail-oriented. Each would attract a different crowd of customers I’d imagine. Nowadays I’m more inclined to get my stuff at Funan, though I can imagine some people prefer Sim Lim because their price points tend to be more competitive.

      That was pretty funny about your experience with the guy in Sim Lim. Why would he be trying to push a camera to you when you didn’t even say anything about wanting to buy a camera? :rolleyes:

      Thanks for your comment on the tips! I think it’s pretty tough to find a business that meets all the 10 elements. When I was in Europe, I definitely found the quality of customer service there to be dramatically lower than compared to in Asia.

      • http://avene.org Glenn

        Good question, I have no idea why the guy was trying to push the camera? Maybe I looked like a tourist, and they’re normally an easy target? Sim Lim should enforce a rule preventing shopkeepers from selling outside their stores. I guess it’s a competitive place though, as a lot of them would be selling the same products.

        Do you think Europe was worse because they have a more laid back lifestyle, so are more likely to take their time serving people?

        • http://personalexcellence.co Celes

          Why was he trying to push a camera instead of a camcorder or phone though? You might be right – maybe because you’re a tourist and a tourist would probably need a camera above all equipment.

          I think Europe just isn’t so work/business-centered as in Asia, so as a result, getting more customers (from better customer service) isn’t their priority. If someone wants to buy from the store, then they’ll serve you (more because it’s part of their job than because they’re passionate about getting you as a customer – and it shows), but otherwise they won’t really bother. I had quite a few lukewarm customer service experiences when I was there. It was refreshing when I went to London and US and received better service on a whole (though Asia’s service is still much better comparatively).

          • Anna

            Dear Celes:

            Last September I had to stay over in Paris for 2 days. I had no intention on visiting Paris, I had a problem with my ticket, missed the conecting flight and dicovered the next available flight was 2 days later. Well, I though, life is offering me an unexpected travel experience, so I should make the best of it. I was SO, SO surprised of how kind, helpfull and polite Parisiens were! I had previously visited Paris some 20 something years ago…and sweared never to return. So I am surprised at your comment, specially you having such a “good nature” personality. Also I would like to share that I used to work in the textile/clothing business… some 25!! years ago. I had to travel to Asia a lot (Hong Kong, Singapur, Bangkok,Taipei and Jakarta) I had the priviledge to go back about 3 years ago, and was very disappointed how “americanized” they were! It was wonderful, actually amazing to see how the infrastructure, way of life had improved in some countries; but the “assian” touch was lost! By that term I mean the cultural “niceness” I had found in my previous travels; all the way from the taxi driver to the factory owner. The “not to loose face” implicated in every interaction,the extreme politness etc. Perhaps the last time I was just a tourist, versus beeing acompanied/shown around by locals, although I did visited some very dear friends I made during my travels. Well I share this, because I would like your input/experience. We all have different experiences on the same ventures and tend to generalize; but I find it refreshing when some one shares they experiences!

            • http://personalexcellence.co Celes

              Hey Anna! My comment regarding European service was really just an objective description of what I experienced; there’s no negativity in it at all. I quite enjoyed some of the aspects of European service, such as being given the space to relax and just soak in the ambiance without any interruptions, vs. constantly being approached by the waiter/waitress (in US; though I understand they’re just being nice and wanting to check on you – just something I had to get used to in the beginning, because I like to be given my own space while I’m dining).

              I can definitely imagine someone who only visited 1 city in Europe or US or any other country for a 2-3 day travel can take personal issue with the service quality he/she received, but having lived there for almost 3 months while I was there, and thereafter going to UK for 3 months and US for another 2.5 months, I’m more interested in observing trends and understanding the reasons why things are the way they are (because there are always driving factors that shaped the way things are today), vs. pinpointing/criticizing at what are just cultural differences.

              I’m sorry to hear that you were disappointed in the service you received in Asia during your travels! It might well be the people you encountered during your trip; I still experience a lot of the cultural “niceness” here in Asia (can’t say the same for Hong Kong though; I encountered some very brash servers while I was there), and I very much enjoy that. At the same time I also appreciate the different flavors of customer service in Europe and US. Definitely interesting how customer service in different places can be reflective of local cultures.

              • Anna

                Celes:

                Thank you for taking the time to reply, YOU ARE SO NICE! Thank you as well for sharing your point of view. I am glad to hear you enjoyed both Europe and the US. and the “flavor” of different cultures and customs. It is absolutely lovely to hear your point of view on so many issues. I will continue to eagarly read what you have to say. My very best regards from Mexico!

  • Anna

    Dear Celes:

    I loved this article! Unfortunately now days everythyng is about making money, getting the job or “outsmarting” customers, even “friends”.As hard as people may try, this attitudes are transparent. Honor, service,kindness, good manners are begining to fade in general not only at the “service” level. I believe people are not even concius they are doing this. That is one of the many reasons I love your articles/advice. A good attitude most come from within in any activity, including work. I think most people think of “customer service” as the desk were you go to complain or return an item! The saddest part is that we are getting used to be treated this way. It is so common to go into a store and either be “atacked” to buy, which is what I would call the experience you endured, you were literally atacked, completely ignored, or lied to in order to get the business. I had a retail store for 20 years in which aside from having in stock merchandise, we custom manufactured. I am not going to explain “how wonderful” we were, because it si not the issue, however I DO want to share that “word of mouth”. “recomended by…” is still the BEST advertisment around. I used to tell my sales people not to confuse a “sale” with a “customer”. You “sale” once, and a customer is someone that comes back or better, recomends you to his family and friends. Should the “owner, Uncle” who so agresively greated you, had tended to your needs, he would most likely won a customer for life! I personaly have “my stores” because of the good service I get (not price) and it wouldn’t ocur to me to change them!
    Well my dearest Celes I just wanted to thank you, congratulate you and give you my admiration for your work. You are so wise, knowledgeable and SO YOUNG! Keep up the good work. I am always eagerly looking forward to get an email from you…I absolutely love what you think about everything!

  • http://----- Daniel

    Sometimes it is best to learn about products from the manufacturer and not expect a retail person to know very much. They may have personal demons invisible to you that prevents them from seeing your needs.
    One the idea of purchasing a cam corder: It may me best to rent one and learn exactly what your needs are. I once explained about still photography cameras in detail and the listener said ” All I have to do now is know what I want from a camera.” My nephew recently bought a good camcorder and I could give your his email address if you would like.
    I really like what you have posted and the world would be happier if everyone payed attention.

    • Anna

      I agree with you Daniel. Sales people, specially in electronics, spect you to know exactly what you want. I am in my fifties and any time I buy electronic equipment and dare to ask questions on performance etc…I get the same attitude. The OH my God I have to explain, I have to actually work…versus just getting the order and be done with! I had the experience of a 19 year old clerk telling me I should learn and investigate, that it was NOT HIS JOB to explain how to use the device (I was buying a camera and an expensive one too) fortunately the manager overheard him and was “kind” enough to spare a few minutes on me! Due to this I have found that internet is a great place to investigate and actually know what I want before I venture out into stores and dare ask questions!

      • http://personalexcellence.co Celes

        Hey Anna, that’s ridiculous, what the 19 year old clerk said to you! I can’t imagine that to be good service attitude at all.

        I have to say that I’ve encountered many excellent electronics sales people though (in Singapore; maybe it’s different where you are from), be it for cameras, laptops, or lighting equipment. The encounter I highlighted in the article is more an exception than the norm here. I use internet for some general research and to get a broad idea, but usually what happens is I have even more questions which I need someone in the industry to answer. I definitely prefer having someone to attend to me and address my specific questions than having to fish for answers myself online (and there is such a sea of information too that sometimes it becomes information overload).

        • Anna

          You are right Celes I do tend to generalize. I live in Mexico; but the incident I describe took place at Radio Shack in Houston Texas, and I am not as sophisticated as you are. I try however to “keep up” with the latest technology as it does make life easier. I now shop for electronics at Best Buy as I find they are very helpful. Next time I’ll shop in Singapore (I wish!) What a lovely country you live in!

  • http://www.CoachingWithChristina.com Christina

    Thank you for sharing, Celes! I am just starting to get some new clients, so you’ve given me a lot to think about with the prep questions and feedback. This couldn’t have been more timely! Sounds like it was an awful experience with that shop owner, but it made a very good “do not do” example.

    • http://personalexcellence.co Celes

      Hi Christina, you’re definitely right that it made a good “do not do” example! I think there are always things to learn from with each encounter, so I decided to take this “not so pleasant” encounter and use it as inspiration for a customer service article.

      That’s great to hear that you’re starting to get some new clients – all the best with them! Feel free to let me know if you have any questions (if at all).

  • http://www.healthmoneysuccess.com Vincent

    Hi Celes,

    I definitely picked up a few important lessons here. It irks me when I encounter bad customer service and what I would usually do is to take my business else where.

    I’m going to launch my first ever product soon and these customer service lessons would definitely come in handy.

    Anyway, if you would like to set up your production I would recommend you to check out some videos made by Gideon Shalwick. He is a pro in this. I sent you an email showing you some of his videos on YouTube and the equipments that he recommend.

    Hope it helps.

    Cheers
    Vincent

    • http://personalexcellence.co Celes

      Hi Vincent, thank you! I’ll take a look. At this point I already have my video set-up and equipment in place for regular shooting, but never hurts to get more pointers.

  • JadePenguin

    I had a similar encounter when looking for housemates for next year. This guy kept emphasising the good features about the property and did not even care if we would get along as housemates – only to get their fourth person and sign the contract!! I actually had a very good option by then and when I told him that I’d choose the other one, he kept trying to negotiate. Finally he said goodbye bluntly and left, probably being angry I had “wasted his time”. As if checking out my options was not allowed >.>

    You’re absolutely right about everything. Even if you don’t make a sale, you’ll bring good reputation to your business by being courteous. Which could end up in much more success later, either by the customer returning or telling their friends ;)

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