3 Simple Tips To Achieve Inbox Zero Using E-mail Filters [Video Tutorial]

Achieve Inbox Zero through E-mail FiltersMany people often ask me how I manage my e-mails. Even though I receive a fair amount of mail every week, I’m on top of almost every mail that enters my mailbox and respond to priority mail like urgent enquiries, media enquiries and business mail very quickly, sometimes right away.

And the best thing is this: I spend less than two minutes managing my mail every day (not including time taken to type the responses, though I keep that very short too actually; read Tip #9 of 11 Simple Tips To Effective Email Management).

How do I do that? One word: filters. In today’s video, I’m going to share three simple tips to achieve inbox zero using gmail filters. Don’t estimate the power of these filters; they pack a real punch! They have been making my life more productive since 2009.

(If you’re unable to see the video above, watch it via this link: http://www.youtube.com/watch?v=vR4M7eU0Ne4.)

While the tutorial pertains to gmail filters, I’m sure you can accomplish the same with the filters in other e-mail clients like Lotus and Outlook.

Enjoy! :) If you found this tutorial helpful, please take a second to: (a) “Like” the video on Youtube, (b) subscribe to my channel, and (c) leave a comment on the video page on Youtube. It encourages me to create more video tutorials like this for you. Thank you!

Closing comments on this post to streamline discussion; any thoughts or tips to share, please post it directly on the Youtube video page!

If you like this tutorial, you’ll enjoy these too:

For my best e-mail management tips, read: 11 Simple Tips To Effective Email Management. Don’t miss too: The 8 Habits of Highly Productive People

  • http://YourDrawingLessons.com Matt

    “This video is private.”

    • http://personalexcellence.co Celes

      Haha, I guess now we know who actually watches the videos, or at least bothers to comment. :p Thanks for letting me know Matt, I’ve fixed it. Actually I set it as private because I wanted the video and the post to go up together, and it happened that I was in the hospital for a dental emergency this morning and wasn’t able to switch the status of the video when the post went live. But it’s all fixed now. :)

      • http://YourDrawingLessons.com Matt

        A dental emergency at the hospital doesn’t sound fun at all. I assume it was related to your wisdom teeth. I hope everything went well.

        I’m sure a lot of people begin each workday by spending a couple hours tackling their inbox. Creating these filters will make all the incoming emails seem less daunting and be easier to handle.

        I don’t get many emails. I have unsubscribed to most newsletters and whenever I get messages I don’t want I use the ready made spam button in Gmail. I will probably see more emails coming in over the course of this year as I grow an online business though and I will be sure to come back to the tips you shared here to manage my messages more efficiently.

        If I could share one unrelated Gmail tip with everyone it would be Gmail Offline. It an app available for Chrome and lets you read and draft emails when you may not have access to the internet. I just discovered it and I like it a lot.

        • http://personalexcellence.co Celes

          Hey Matt! No funnily it had nothing to do with my wisdom teeth, though I did have my last two extracted last week. It is indeed bizarre that I would have two totally different dental work done in a span of one week.

          Yes, everything went well, though the downside is that I need to cut short my upcoming trip to South Africa to return for part two of my procedure. But I’m glad and very grateful that the issue (acute pain) has been resolved. Funnily, the dentist was listening to Kiss92 as she was doing the procedure. I thought it would have been funny if it was a Friday (I currently have a prerecorded work-life balance series running with Kiss every Friday for 4 weeks) and she was listening to someone with the same name and same voice as her patient on radio while doing dental work for the patient herself.

          I didn’t know about Gmail offline. I don’t think I have much use for it as I’m pretty much connected 24/7; here’s the link to those who may find it useful though: https://chrome.google.com/webstore/detail/gmail-offline/ejidjjhkpiempkbhmpbfngldlkglhimk?hl=en

  • Dawn

    This was very helpful… thank you so much!

    • http://personalexcellence.co Celes

      Aw glad you found it useful Dawn! :)

  • Cathy

    Thank you! Thank you! Thank you! I have been buried in a flood of emails for years. I applied about 5 filters and my email is suddenly set up in a manner that I can live with! And I only watched the first tip so far. Keep up the greatness.

    Cathy :dance:

    • http://personalexcellence.co Celes

      That’s so awesome Cathy! :D I’m glad you found these simple tips useful. The intention of this tutorial is to let people know that just applying a few simple tips can change their entire inbox.

  • http://www.selfempowerment.asia Dolly Yeo

    Thanks a lot Celes, after the passive income course, I was trying to figure out how to filter incoming emails even after sending them to junk mail, they still come into my inbox. I am using Entourage (Macbook user). Hope to be able to use your tutorial to effectively stop these tons of emails into my inbox. Your tutorial is very clear and at a very good pace too. Thumbs up, Cheers!

    Have a great trip!
    :heart: :clap:

    • http://personalexcellence.co Celes

      Thanks Dolly! :) I was really amazed when you shared that you have over hundreds of unread mail in your inbox during the Passive Income course (especially since I’m someone who takes every e-mail very seriously), so I thought I should create a tutorial like this for the readers who face similar predicaments! I’m so glad you find this tutorial clear and useful. :D Let me know if you have any questions about it and I’ll be happy to help!

  • http://www.gowithheart.com rahul

    Hi Celes, very useful video. I am regular reader of your blog since last 8 months… Your posts are really life changing. Thanks for this great work. :)

    • http://personalexcellence.co Celes

      Aw thank you Rahul. :) Do apply the tips and let me know what you think!

  • Bob

    Great post Celes,
    I narrowed my 3,000 plus emails down recently to 50 in the inbox, I am going implement these tips. Thank you

    • http://personalexcellence.co Celes

      3,000!!! That’s insane. I hope these tips help you to narrow down those 50 e-mails further and make inbox zero a daily possibility. Feel free to share tips of how you narrowed down from those 3,000 e-mails too, Bob! Unsubscribing from unimportant newsletters (Tip #11 of Effective E-mail Management Tips) is definitely a big one for me.

  • http://writethat.name Brad Patterson

    Great post!

    Email filters is really where everyone needs to start. I use unrollme and sanebox to that end but also do filters manually as well for certain emails that just don’t need to ever get my attention at all (but do need to be in my archives).


  • chakri kireeti

    thanks alot…
    it was very very helpful to relieve my headache with different ails and manage my time effectively…:)

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